BoosterHub Academy: 6.4 Webmaster— Registration Pages
A great way to bring your People into BoosterHub is to use a Registration Page on your website. A Registration Page can help you gather information from your students and families and link their profiles together automatically. To make a Registration Page, go to Webmaster > Add New Page (the Plus button on the last thumbnail). Select Registration Page and choose whether you would like this to be a page in your main menu, submenu, or a private link.
Your club can create multiple Registration Pages. An athletic booster club might have a Registration Page for each sport. A band might have one for each ensemble and for color guard. You could use a Registration Page for participants to register for a Booster Bucks rally. Name your page according to its purpose, and Save.
When you open your page initially, it will be very basic, asking for only the minimum amount of information. Here is where you will choose the information you wish to collect from your visitors. Will this be a free registration or a paid registration? If you want to have your People pay dues before they can access your system, you will first need to set up those Membership levels in your Store module before adding the Memberships here in the registration process. (For this video, I'm focusing on building a free registration page. I'll go over Paid Membership registration in a separate video.) Put your instructions in the description box. Add any photos from your File Manager or computer. Select any Add-ons. You can add any item you have in your online Store as an optional purchase during registration.
You can make this a family registration. Say this is our Parent/Guardian 1. If you do a family registration, you can link their profiles automatically. I want this person to be a Member of BoosterHub with a login. Let's add the Parent/Guardian Tag since it applies to all of those filling out this section. Decide what you want to know about this person and if it is required. You can keep going by adding another person, whether a second Parent/Guardian or another student. You can make it optional to fill out by not checking the Required box. When you've added all the people you want, select Save and Publish.
Each person will need to use their own email address for their profile. If someone registers with the same email address, it will not create a new account. Instead, it will update the information for the existing account. This prevents duplicate accounts if someone registers multiple times.
Once submitted, a registration goes to Pending Invitations. Your club Admins will get an email notification that there are pending Members needing approval. To see the list and approve them, go to People > Pending Invitations > Members Needing Approval. You will have a list here that you can approve individually or all at once.
Once your People have registered in your system, you can use the Custom Field filters to find and tag groups in bulk. Say I'm looking for all of my Trumpet players. I choose the Instrument field, enter “Trumpet”, and it will filter in all those who have chosen Trumpet in their profile. From here, I can select them all, choose Bulk Actions, and add a Trumpet Tag, or export a list.
Likewise, I could pull all of the “Class of 2025” and make them Non-Members after graduation. I would add an Alumni Tag so I can still communicate with them through the email system as a group. Gathering information in the registration process will make tagging your people much easier. Before you build your Registration Page, make sure you've determined what information your club would benefit from, and create those fields by going to People > Custom Fields.
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