Is there a way for people to pay from their Pay Later student fee invoice whatever amount they want and whenever they would like?

BoosterHub does not create a general ledger for the student. All monies must be tracked by invoice. So, the first step would be to use the Pay Later feature in Accounting to create invoices for the fees. This will allow you to track payments against that invoice.

We don’t offer accounting advice, but this is the process that could likely be used:

  • In Accounting > Chart of Accounts > Account, create a new account named “Fundraising” under the Account Type dropdown as Asset - Bank Account.  It must be a bank account to work with the invoice (this is a BH limitation).
  • Use the New Transaction > Accounts Receivable Payment dropdown option to record each student’s amount.  In Deposit To select Bank Account - Fundraising.  
  • Deposit the remaining funds using New Transaction > Deposit, but also select Fundraising account.  In this transaction, you would also need to record the income account in the Account section, which should be Fundraising or whichever name you chose.
  • Use a Journal Entry (Transfer) to show the actual deposit by debiting your bank account and crediting the Fundraising bank account.  
  • If you want the budget to show the Fundraising money under Fundraising Income rather than Band Fees, you would need other make an adjusting journal entry there too.