BoosterHub Academy: 3.4 Accounting—Transactions

To add manual transactions go to Accounting > + New Transaction. Fill out the fields on the New Transaction page, including checking the Update Inventory box if you will need to update your product inventory. You can then add Program or Category tags, and upload receipts or invoices as well, and then click Save.  

Most of the Transaction Types on the dropdown menu work similarly, but there are a few items of note:

  • The Check - Pending Request transaction type is created from the Check Request that has been submitted and approved in your account. You will select the request that you are working on, then select the account that it will be under, as well as Check # and Program or Category tag. If you need to split the request into two different accounts, you can choose the blue Split button at the right, and enter the appropriate proportional amount into two different sections.
  • Another type of transaction is the Deposit - Match from Pending. This is connected to the BoosterHub cash system, and it will show you the Cash Tally Sheet and the transactions that have been run up in the Store.
  • If you need to give a refund, select Donor Refund.  
  • If a vendor is refunding money to the club, select the Vendor Credit transaction type.
  • If you will be paying a Liability such as sales tax, choose Pay Liability. This will ensure the entry falls under the correct debits and credits.
  • If you want to create a starting balance for any of your active accounts, select the asset account and enter the starting balance. Once you set the starting balance and save it, the system will not allow an additional starting balance to be added.